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Partners

Platinum Sponsor

Medtronic

Smith & Nephew

Gold Sponsor

Entellus Medical

Silver Sponsor

Cochlear

Olympus Australia

Name Badge & Lanyard Sponsor

Vorotek

Exhibitor Zone

Important Information for Exhibitors

Registering Complimentary Exhibitor Staff

Registration for each booth includes:

Exhibition staff registrations for each exhibition booth, for both inclusive complimentary and additional exhibition staff can be done via the exhibitor registration email that can be requested from Abby Masters at . Once you receive the email simply complete the appropriate details and email back ASAP.

The exhibitor registration email allows you to register additional exhibitor staff for either a day or the duration of the Trade Exhibition. In addition, you are able to purchase guest tickets to the South Pacific ORL Forum 2017 Networking Function via this email.

Please note: Exhibitor passes cannot be shared and do not give exhibitors access to any Forum sessions.

Additional Exhibitor Registration Fees

Accommodation

Accommodation can be booked with the same email as per above. Please indicate your accommodation requirements via this email. All accommodation bookings made are in accordance with the hotels accommodation booking policy.

Click here to view accommodation, pricing and policy

Exhibitor Notes

Please ensure all of this information is forwarded onto the people involved with your exhibition. Those required to read this information include, but are not inclusive to:

It is of high importance and it is the exhibitor's responsibility to ensure that all materials provided are read carefully and that all instructions are abided by.

Please find important downloadable exhibitor documents at the bottom of this page, TBC.

4th South Pacific ORL Forum Exhibitors

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Frequently Asked Questions (FAQ)

Who do I contact with questions regarding the 4th South Pacific ORL Forum?

Please contact the Professional Forum Organisers at Consec - Conference and Event Management.

Forum Senior Conference Coordinator: Abby Masters
Sponsorship & Exhibition Manager: Aaron Neame

Phone: + 61 2 6252 1200
Fax: + 61 2 6252 1222

Email:

Who are the exhibition contacts?

PROFESSIONAL FORUM ORGANISERS

Consec – Conference and Event Management
Aaron Neame
Sponsorship & Exhibitor Manager
PO Box 3127
BDC ACT 2617
AUSTRALIA

Telephone: + 61 2 6252 1200
Facsimile: + 61 2 6252 1222
Email:
Forum website: www.southpacificorl.consec.com.au

ONSITE CONTACTS

Hilton Hawaiian Village, Honolulu Hawaii
2005 Kalia Road
Honolulu, Hawaii 96815
United States

What is bump-in time?

Bump-in: Custom Builders 9 July 2017 at 8:00am for custom booth builders and 1:00pm for the exhibitor staff.

Exhibition Opens: 10 July at 8:00am, all booths MUST be show ready by this time.

Access to the exhibition area for bump-in will only be available during this time (unless pre-arranged through Consec – Conference and Event Management).

What is bump-out time?

Bump-out: 12 July 2017 at 4:00pm, at the conclusion of afternoon tea.

What do I do regarding a custom build booth?

To arrange a custom build booth, the below contact MAY be able to assist you:

ICS (International Convention Services)

Richard Olsen

1004 Makepono Street
Honolulu, Hawaii 96819
T: + 1 808 479 0886
F: + 1 808 832 2431
E: Richard Olsen -

How do I hire furniture and audiovisual for my booth?

You can order additional tables and chairs through the venue.

If you do require additional tables & chairs please conatct Aaron Neame via email or alternatively phone +61 2 6252 1200.

If you require additional specialised furniture please contact the following company:

ICS (International Convention Services)
Richard Olsen

1004 Makepono Street
Honolulu, Hawaii 96819
T: + 1 808 479 0886
F: + 1 808 832 2431
E:

Audio Visual Equipment
PSAV

TJ O’Donnell
T:1 808-948-7792
E:

What are the arrangements for delivery of freight to the venue?

To assist in the smooth delivery of goods to your booth space at the Hilton Hawaiian Village, Honolulu Hawaii, we have allocated a preferred freight forwarding company - DB Schenker.

We highly recommend that you use DB Schenker as they will be organising a consolidated shipment for all exhibitors who choose to book with them across to Honolulu, Hawaii.

Zelia Lay
Project Manager – Fairs and Exhibitions
Schenker Australia Pty Ltd
43-57 South Centre Road, Melbourne Airport VIC 3045, Australia
Phone: +61 3 9344 9538, Fax: +61 3 9310 4203, Mob: +61 439 479 315, Email:

Those not using DB Schenker, the delivery details to get your goods to the Hilton Hawaiian Village, Honolulu are set out below.

Please note: if you choose to freight your goods by other means, Consec – Conference and Event Management cannot take any responsibility for your shipment which includes the tracking and final delivery. Staff at the registration desk will not be able to assist with these enquiries.

Reminder that all exhibitor/contractor deliveries must be sent to the address below NO exceptions:

The Hilton Hawaiian Village
c/o Xerox Business Centre
“ENTER COMPANY NAME” w/ South Pac ORL Forum 7/9/17
2005 Kalia Road
Honolulu, HI 96815 USA

What do I do about storage of crates/boxes?

Storage onsite will be limited, so if you do require storage onsite please notify Aaron Neame at Consec T: 61 2 6252 1200 or E:

Where do I get information about running giveaway competitions etc?

The Medicines Australia Code of Conduct, the Medicines New Zealand Code of Practice and the American Medical Association Code of Medical Ethics and all sponsorship packages have been designed to comply with these codes:

www.medicinesaustralia.com.au
www.medicinesnz.co.nz
www.ama-assn.org

Exhibitors should note the Medicines Australia Code of Conduct, the Medicines New Zealand Code of Practice and the American Medical Association Code of Medical Ethics, in relation to games of chance.

Please contact Consec – Conference and Event Management on +61 2 6252 1200 should you have any questions.

How are sponsorship funds allocated?

Sponsorship funds are allocated to Forum costs eg speakers, program, equipment and audiovisual. The delegate registration fee covers catering, entertainment and social functions.

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